Top Tips that will Help you to Email More Efficiently

ladies hands typing emails on a computer

*Collaborative Post

Nobody likes having an endless list of emails to reply to. It’s hard work and you may even find that it’s time-consuming as well. If you want to put an end to this once and for all then here are a few tips that will help you to get started.

 

Take Action

Think of your inbox as an assembly line. You have to process what is in front of you, and then deal with it. You have three options when you get a new email, you can respond to it, delete it or just read it. So many people check their emails, but they never take any action, and this is why so many inboxes seem to get out of hand. You may even have to come back and deal with it at a later date and this can essentially double the amount of work that you have to do. You also risk missing out on an important email because your inbox is drowning in spam. One way for you to get around this would be for you to take action, right there and then.

mobile phone with email open

 

Create an Email Signature

It helps to have one email signature for work, and then one for your home use. Your signature should also have links to your social media pages, so people can find other avenues in which to connect with you. It’s also a good idea to invest in email signature marketing as well, and this is especially the case if you operate a business.

 

Template Responses

Sometimes you need to respond with something very quick and simple. This acknowledges the fact that you have received the email, and it is a great way for you to clear that unread notification from your inbox. If you have to type out a quick response every single time, ironically, you’ll soon find that it takes up a ton of time. One way for you to get around this would be for you to use template responses. These can be saved on your email dashboard and you can set them up to flesh out your emails as well. This will make it much faster for you to email people back and it also means that you can fire off a quick message without having to sound short with the other person. If you are not sure how to create your own responses then you have nothing to worry about, because you can find a ton of them online. There are even business templates available too.

email in blocks on a grey background

 

 

Email on the Go

So many smartphones come with email capabilities. If you want to make the most out of yours then you need to download the app for your email provider. When you do this, you can take advantage of the mobile features and you can also reply to emails on the spot. Studies have shown time and time again that the faster you reply to an email, the more professional you look, so it is always a good idea for you to try and get in the habit of emailing on the go.

my signature

*This is a collaborative post. For further information please refer to my disclosure page.

If you enjoyed this post you can follow more of our life, opinions and antics over on Facebook, Twitter, YouTube and Instagram. Plus feel free to come and join in with my parenting group ‘From One Parent to Another’ on Facebook.

If you’d like to contact me you can either leave me a comment or drop me a line via my contact me page.

For other topics similar to this one check out these suggestions below…

Related Posts:
Home Office Solutions For When You Are Running Out Of Space… And Fast!
laptop in home office

*Collaborative Post With the imminent arrival of our latest addition to the family, my office area has taken the brunt Read more

Running A Business Event In Style
business table of laptop, paper, calendar etc

*Collaborative Post There are a range of reasons as to why you might throw an internal business event. Perhaps you’re Read more

Is It Worth Moving For Money?
woman working out her money with a calculator

*Collaborative Post Location can be very important when you’re working on your career. Most cities and towns will have their Read more

Here’s How You Could Add Way More Hours to Your Day
egg timer

*Collaborative Post It’s true that a 25-hour day isn’t going to happen, and although that would be great, there really Read more

Leave a Reply

Your email address will not be published. Required fields are marked *